How to Leverage Text Based AI Search for Your Digital Assets?
Artificial Intelligence
Productivity Tools
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How to Leverage Text Based AI Search for Your Digital Assets?

How to Leverage Text Based AI Search for Your Digital Assets?
June 14, 2023

Are you having difficulty finding the right digital asset quickly and easily? Do your searches feel like they’re taking far too long to be effective? If so, then it might be time to consider leveraging text-based artificial intelligence (AI) search for your digital assets. AI search not only saves you valuable time by automatically suggesting relevant keywords based on specific contexts, but it also provides insights into how customers interact with content and uncover new opportunities in terms of website optimization.

Therefore, in this blog post, we'll explore why text-based AI search is so valuable and provide some tips on how to get started using it for your own projects.

We also explore how the data asset management solution from ioMoVo leverages AI to streamline the data management process. So if you want to take advantage of modern advances in searching technology and benefit from smarter asset management practices, read on!

What is Text-based AI Search?

Text-based AI search is a process of using natural language processing (NLP) techniques to search for data stored within a system. NLP algorithms allow the system to understand the context and meaning of words, enabling it to perform a more comprehensive search.

Text-based AI search is integral in enhancing the search process as it carries out searches based on context instead of pulling up data based on specific terms or keywords. By leveraging text-based AI search algorithms, data management can be done efficiently and speedily.

Unlike traditional search engines, which rely on keyword-based algorithms to search for and retrieve information, text-based AI search uses machine learning to understand the meaning behind the words in a user's search phrase. This means that users are no longer limited to using specific keywords or phrases to retrieve their desired results, and instead can search using natural language to get more accurate and relevant information.

The way text-based AI search works is by breaking down the user's search query into individual words and then analyzing the meaning of each word and how it relates to the other words in the phrase. The AI then uses this analysis to create an understanding of the overall meaning of the query. This process is made possible through NLP algorithms, which allow machines to analyze, understand, and generate human language. This technology has come a long way over the years, and today's text-based AI search engines are incredibly accurate and able to understand a wide range of language variations.

Benefits of Using Text Based AI Search for Your Digital Assets

Using text-based AI search for your digital assets offers several benefits:

1. Accurate Results – One of the primary benefits of using text-based AI search for your digital assets is that it ensures accurate results. Unlike traditional search methods, AI-powered search algorithms use natural language processing and machine learning to analyze and understand the meaning behind search queries submitted. For example, using ioMoVo’s AI-powered DAM, entering “blue sports car” in the search bar will produce relevant results for assets such as images, videos, and documents that include a blue sports car.  

2. Speedy Retrieval – Traditional search methods can be time-consuming and frustrating, especially when you are dealing with a large set of digital assets. With text-based AI search, you can quickly find your assets without wasting time through endless pages of irrelevant results. ioMoVo’s AI-powered DAM displays search results instantly, thus improving productivity and efficiency.  

3. Automated Tagging – Manually adding tags to thousands of digital assets can be a nightmare and can take forever. With text-based AI search, tagging can be automated, saving you time and effort. The AI-powered automated tagging technology used by ioMoVo’s digital asset management solution applies relevant tags to every asset uploaded in the DAM system, making it easier to find and organize your digital assets.

4. Better Collaboration – Collaboration between teams is crucial in modern-day businesses. A robust digital asset management system with a reliable text-based AI search can foster collaboration and better access to digital assets. ioMoVo's DAM provides access to full-text search that can help team members find quickly a digital asset they are looking for, increasing team efficiency.

5. Customized Search – Text-based AI search is not a one-size-fits-all solution. Rather, it is tailored to meet the specific needs and preferences of its users. ioMoVo's digital asset management solution provides customization of search based on the search queries. This empowers its users to filter search results by file type, size, certain colors, or other filters depending on their needs.

6. Improved Brand Management – Consistency in branding is critical for businesses, and digital asset management can make a difference in achieving this. With text-based AI search, you can maintain consistency with your branding by quickly retrieving logo files, brand guidelines, and other brand assets. ioMoVo’s DAM ensures that your brand guidelines are followed by making sure that you only deliver the right content to external partners and customers.

7. Streamlining Workflow – An AI-based DAM tool like ioMoVo's can save valuable time for designers, marketers, and other business personnel. Text-based AI search simplifies search processes, allowing users to spend more time creating and managing content rather than managing and organizing assets. By implementing an AI-based DAM system, users can streamline their workflow, and with text-based search functionality built-in, managing and finding the required assets becomes effortless.

8. Data Security – Data security is a vital consideration for businesses when storing digital assets. With text-based AI search, data security can be improved by allowing access control and tracking of activities made on assets, ensuring business and user privacy. ioMoVo’s DAM provides specific user access control to the digital assets, ensuring both businesses’ and customers’ privacy.

9. Easy Accessibility – One of the advantages of text-based AI search is easy accessibility, making it possible for users to access assets from any device or location. With ioMoVo’s AI-powered DAM system, employees can find digital assets using any mobile device anywhere, anytime, ensuring that their digital assets are accessible to representatives and partners alike.

10. Cost-effective – Using text-based AI search enhances productivity, efficient organization of digital assets, and reduces the time and financial cost associated with the traditional search methods. With ioMoVo’s DAM, businesses can save money by reducing time spent searching for digital assets.  

How To Create a Strategy That Incorporates AI-Based Search Options

Creating a strategy that incorporates AI-based search options involves several key steps. Here's a general framework to help you get started:

1. Develop a Clear Understanding of Your Business Needs

Before incorporating text-based AI search options, you must have a clear understanding of your business needs. AI systems can help you streamline your business and efficiency by identifying trends and patterns in your company data. Therefore, you must define the specific areas in which an AI search option can add value to your business. For example, you might wish to understand customer behavior to improve customer service, identify new markets to expand your business or tap into emerging trends to gain a competitive edge.

2. Create a Metadata Strategy

Metadata is essential for text-based search options to work correctly. It consists of information that describes the asset, including its name, description, keywords, author, date, and other relevant details. The metadata must be consistent, accurate, and uniform across all the assets in the DAM system to enable efficient searchability.  

Without a proper metadata strategy, the search options may not function correctly, and users will not be able to find the assets they need quickly. Therefore, ensure that your team adheres to a standardized metadata schema, and regularly reviews it to ensure accuracy and relevance.  

3. Implement an AI-powered System  

An AI-powered DAM system can improve text-based search options by providing advanced search capabilities that utilize natural language processing (NLP) and machine learning algorithms. NLP enables the system to analyze and understand the context of search terms, while machine learning helps the system refine search results based on user behavior and preferences.

ioMoVo's AI-powered DAM system utilizes both NLP and machine learning to offer advanced search options that save time and improve search efficiency. For example, it supports wild-card search, search within searches, and fuzzy searching, among others, which enable users to refine their search and get more accurate results.  

4. Integrate Your Search Option into Your Workflow

Integrating your text-based AI search option into your business workflow is essential for achieving the desired outcomes. Businesses must train their systems using datasets relevant to their management practices for accurate results. Besides, the system should offer easy navigation, 'drag and drop' features, and easy data export for data collation and analysis.

5. Train Your Team on How to Use Text-based Search Options  

Even with the best metadata strategy and AI-powered DAM solution, your team may not be able to leverage the system's full capabilities without proper training. Therefore, it is crucial to provide your team with training and resources that help them understand how to use the text-based search options optimally.

The training should include how to use advanced search options, how to add metadata, how to tag assets, and the importance of consistency and accuracy in metadata. It should also cover how to optimize the search results, how to refine searches, and how to troubleshoot common search issues.

How to Get Started Using ioMoVo?

Text-based AI search engines have emerged as a solution to this problem, providing fast, accurate, and related search results. ioMoVo is one such Text-based AI search engine that offers tailored solutions to your information needs. Getting started with ioMoVo is simple.  

1. Sign Up for ioMoVo

The first step to getting started with ioMoVo is signing up. To sign up, go to the ioMoVo website and click on “Sign Up”. You will need to enter your name and email address and create a password. After creating your account, you can start using ioMoVo.

2. Choosing your Subscription Plan

ioMoVo offers currently 4 pricing plans; Free, Basic, Advanced, and Pro. The Free plan offers limited functionalities, while the Pro plan includes all the benefits of the Basic plan plus features like API access. Depending on your search needs, you can choose either plan.

3. Conducting Your First Search

Once you're logged in, you are ready to start searching. Enter your search terms, and ioMoVo will return relevant results. You can refine your search using filters like date range, source, language, etc.

4. Using Advanced Features

ioMoVo also includes advanced features like custom synonyms, clusters, and categories. Custom synonyms allow you to expand your search query using similar words, while clusters help you understand the context of your search keywords. Categories provide relevant results grouped according to topics.

5. Analyzing Search Results

After conducting a search, you can analyze your search results using ioMoVo's analytics dashboard. The dashboard provides you with information like the number of results found, sources with the most hits, and keywords used in the search query.

Tips and Tricks for Maximizing Your Digital Assets Search Results with ioMoVo

When using ioMoVo, an AI-powered search solution for digital assets, here are some tips and tricks to maximize your search results:

Create an Organized Taxonomy

Organizing your digital assets with a well-structured and consistent taxonomy is key to making them easily searchable. With ioMoVo, you can create custom metadata fields, tags, and categories to classify your digital assets into relevant groups. This will enable your users to search for assets based on specific parameters such as keywords, dates, formats, and more.

Standardize Naming Conventions

Another way to enhance the searchability of your digital assets is by standardizing the naming conventions for your files. This ensures that your files can be found easily and consistently, regardless of who is accessing them. ioMoVo allows you to set up naming conventions for your files, enforce unique file names, and automatically rename files upon upload.

Use Preview mode

Not all digital assets are created equal, and some are more important than others. The preview mode in ioMoVo allows you to quickly view the digital asset without downloading it. This is particularly useful when searching for images or videos. Photos, in particular, should be viewed in more detail to ensure they meet your quality standards.

Enable Collaborative Workflows

Collaborative workflows can help you speed up your asset creation and delivery processes. ioMoVo provides a range of collaboration tools such as annotations, comments, approvals, and more. By enabling your team to collaborate on assets in real time, you can reduce errors, improve quality, and optimize your workflows.

Use Artificial Intelligence Features

AI features of ioMoVo such as image recognition and natural language processing can greatly improve the efficiency of digital asset search. Using image recognition, it's possible to search for images based on their content, rather than having to type a description. Natural language processing can also extract keywords and meaning from text to help refine search results.


With the many advantages and possibilities that text-based AI search provides, it's no surprise that more businesses are investing in streamlining their digital asset management processes. ioMoVo is an ideal solution for businesses of any size who need the power of AI-based search within their digital asset ecosystem.  

Using ioMoVo can help businesses locate, classify, and manage their digital assets quickly and efficiently. Thanks to its user-friendly platform, anyone can gain access to everything that text-based AI search can do for them - from intelligent data processing to advanced keyword searches, users will be able to quickly find what they need within seconds. All in all, leveraging the power of a text-based AI search for your business’s digital assets is an incredibly powerful tool to have in your arsenal. Now is the time to start harnessing its power and exploring how it can help you get ahead in a world where hundreds (if not thousands) of companies depend on access to well-organized digital asset libraries.

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