How Can Automated AI Tagging Improve Searching for Your Files?
Digital asset management
Metadata Management
This is some text inside of a div block.
min read

How Can Automated AI Tagging Improve Searching for Your Files?

How Can Automated AI Tagging Improve Searching for Your Files?
February 22, 2023

AI Tagging

AI tagging is a process by which digital files are assigned a unique identifier, or tag, that allows them to be quickly searched and retrieved. AI tagging ensures that all the files in your collection are easily accessible and searchable. This can help you speed up your workflow and make sure that all relevant information is readily available when you need it. There are several different types of AI tags available, each with its own strengths and weaknesses. Some tags, like file contents and file size, are relatively easy to determine and can be automatically generated by the software. Other tags, like file type and creator, require more manual input but can provide more detailed information about the file. Ultimately, the best type of AI tag for your specific needs will depend on the specific data you want to capture and make available for search. In this blog post, we’ll tell you what kind of categories of data AI tagging can help you sort and look for, helping you to quickly access your files whenever you need them.


  1. How Auto-Tagging Works?
  2. Exploring The Power Of AI Cognitive Engines In Auto-Tagging
  3. How to Leverage AI in Auto-Tagging?
  4. What Are The Benefits Of AI Auto-Tagging?
  5. Conclusion

How Does Auto-tagging Work?

Auto-tagging is a feature that allows you to automatically label files and folders with the correct file name and extension. This can help improve the searchability of your files, making them easier to find across different devices and platforms. When you set up auto-tagging, Windows will automatically begin labeling new files and folders with the appropriate information, such as the name of the file, the time it was created, and other information related to the file. This information can then be used in search results and other features on different devices and platforms. For example, if you create a new folder called "Pictures" and place some pictures inside of it, Windows will automatically label the folder "Pictures\Photos." You can also use auto-tagging to label existing files and folders. For example, if you have a folder called "Documents" and you want to automatically label all of the files inside of it with the correct file name and extension, you can use auto-tagging.

Exploring the Power of AI Cognitive Engines in Auto-Tagging

Many people are unaware that AI cognitive engines can be used to improve the search of their files. By using these engines, you can automatically tag your files with specific information, such as file type, author, and time, making it easier to find and access your files. For example, if you're looking for a file that was created on Monday morning, you can use an AI cognitive engine to automatically tag the file as being of type "document," being authored by "Megan," and having been created at 12:00 PM on Monday. When you search for the file, you can use any one of those tags to find the file. Another benefit of using AI cognitive engines is that they can save you time. For example, if you have a lot of documents that need to be tagged but don't have the time to do it yourself, you can use an AI cognitive engine to do it for you. This will save you a lot of time in the long run because it will take less time for the AI cognitive engine to complete the task than it would for you to do it yourself. In recent years, AI tagging has improved significantly, with AI now able to tag not only details like the time the file was uploaded and who uploaded it but also analyze the file itself for specific details that you can search for using natural language search. AI cognitive engines can read Word documents, locate words in PDFs, and even tag audio recordings and recognize faces in videos. There are a variety of new tools AI cognitive engines like ioMoVo's AI Engine can provide, including:

Audio Fingerprinting

Audio fingerprinting is the process of recognizing a particular audio signature in a digital audio file. This signature can be used to identify the source of the audio, which can then be used for various purposes such as search and retrieval. Audio fingerprinting has been used for years by law enforcement and intelligence agencies to track down criminals and terrorists. However, it has also been used for more benign purposes such as indexing music collections or recognizing conference calls. Audio fingerprinting works by analyzing the frequencies present in an audio file. These frequencies are usually measured in hertz (Hz). The higher the frequency, the more energy is present in that particular frequency range.

Face Recognition

Face recognition technology is often used in search engines as it can return relevant results for files that have been tagged with your face. The technology works by scanning images of faces and comparing them to a database of faces. If the image of the person in question has been tagged with your face, then the search engine will return results related to files that have been tagged with your face. This can include results for photos, videos, documents, and more. One of the benefits of using face recognition technology is that it can help you keep track of your files. If you're ever unable to find a file that you remember having taken, or if you need to find a document that you've accidentally deleted, using face recognition technology can help you find it quickly.

Speaker Recognition

Speaker recognition is a technology that uses artificial intelligence to identify the speaker in a recording or video. This can be used to improve the search of files by identifying the person who is speaking. One application of speaker recognition is in the legal field, where speaker recognition is used to track down suspects and identify victims of crime. Speaker recognition can also be used in businesses to improve customer service by tracking down who is speaking on a call or meeting recording.

Logo Detection

AI engines have the power to detect logos and identify images in digital files. The technology can be used to help users search for specific files or to identify files that have been filed in a particular way. For example, if you're looking for a picture of your team's logo, logo detection could help you find the picture faster than if you didn't use the technology. Similarly, if you have a lot of pictures of your team's logo, logo detection could help you find the picture you're looking for more quickly. Instead of having to search through all the pictures, logo detection could help you narrow down your search to just the pictures with the team's logo in them.

How to Leverage AI in Auto-Tagging?

If you're a bit of a file hoarder, you know that it can be challenging to keep track of which files belong to which project. And if you're like most people, you probably don't have time to manually tag each and every file. That's where AI tagging comes in handy. Using AI tagging, you can automatically tag your files with information such as the name of the project, the date it was created, or the author. This way, you can easily search through your files for specific information without having to spend hours tagging them yourself.

What are the Benefits of AI Auto-Tagging?

There are many advantages to using artificial intelligence (AI) to automatically tag and categorize files in a digital environment, including:

  1. Improved File Management: With AI tagging, you can automatically group related files together and create categories for easy identification. This makes it easier to find the file you're looking for since all of your files will be categorized in one place. You can also use this feature to keep track of changes made to your files over time, so you never have to search through numerous folders again.
  2. Increased Productivity and Efficiency: Auto-tagging can help improve your productivity and efficiency when working with files. For example, it can help you avoid having to search through dozens of different folders in order to locate a specific file. Auto-tagging also does all the work of tagging and organizing your files for you, saving you from doing the tedious work yourself.
  3. Enhanced Search Results: Using AI tagging can also improve the search results that you receive when looking for information on your computer. This is because AI categorizes files automatically based on their contents, which means that all types of files will be included in the search process.
 Also Read: Video Asset Management: Auto Generate Closed Captions And Subtitles For Your Videos  


AI tagging specifically tags your files, making sure you can quickly and easily find the information you need. This is especially helpful if you have a large file collection and want to quickly find a specific document. If you're looking for a more advanced search option for your files, ioMoVo’s AI Tagging feature is a great choice. To learn more about how AI Tagging can help you improve how you archive and access your files every day, book a consultation with our expert team today.

More Blogs