How Can a Digital Asset Management System Help the Education Sector?
Digital asset management
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How Can a Digital Asset Management System Help the Education Sector?

How Can a Digital Asset Management System Help the Education Sector?
February 22, 2023

Digital asset management (DAM) systems are used in various educational settings to manage digital assets, including course materials, student files, and online resources. DAM systems can help to improve the accuracy and timeliness of information storage, retrieval, and sharing, enhance learning outcomes by providing access to relevant content across devices, and reduce administrative tasks associated with managing digital assets. In addition, DAMs can automate the process of managing course materials by tracking which students have access to which resources. Digital asset management systems (DAMs) have been increasingly used in education for the past several years and continue to be adopted to improve the manageability of digital content. In this article, we will discuss the benefits of using DAMs in education and highlight a few popular DAM products used in the industry.


  1. Why Use Digital Asset Management Software in the Education Industry?
  2. Types of DAM systems in the Education System
  3. Conclusion

Why Use Digital Asset Management Software in the Education Industry?

Digital asset management systems (DAMS) are increasingly being used in education to manage digital assets, such as files, images, videos, and documents. DAMs can be used to manage digital content across various devices and platforms, including desktop computers, laptops, tablets, smartphones, and cloud-based storage services. With DAM systems in place, organizations can help students, faculty, and staff securely manage their digital assets by automating the process of capturing, organizing, searching, retrieving, and sharing digital files. The benefits of digital asset management for the education industry are varied and include:

1. An Organized System

Digital asset management systems (DAMS) are increasingly being used in education to manage digital resources and protect copyright. Using DAM allows teachers and students to work together more easily on projects. Teachers can easily share files with students, and students can submit assignments using the same files that were used in class.

2. Unlimited Storage

DAM offers storage to educators to better manage and track student assignments, course materials, and other digital assets. With DAM, educators can store resources in a centralized location instead of on individual computers. This saves space and allows for more efficient use of school resources.

3. Efficient Usage of Resources

DAMs can be more efficient than traditional paper-based systems because they allow for the tracking and management of digital assets, including documents, images, videos, and software applications. This allows educators to ensure that materials are available when and where they are needed and to monitor usage patterns to ensure that resources are being used effectively. Additionally, DAMs can make sharing materials between educators and students easier and keep track of revisions to these materials.

4. Privacy and Permissions

There are many benefits to using DAM in education. First, it can help students keep their materials safe and organized. It also helps to protect students’ privacy because it does not store any personal information such as name or email address. Instead, it stores only the files that are being tracked. This means that if a student removes a file from their account, it will not be visible on other users’ accounts. They can avoid problems such as lost or stolen devices or files with secure storage. Second, it can help teachers manage assignments and track student progress. Third, it can help educators create detailed records of student work for reference. Finally, DAM can track progress over time, which can be helpful for grading purposes.

5. Out-of-the-box Consistency

Digital asset management systems (DAMs) offer great consistency for managing assets in the education industry. They allow educators to easily share files with students and colleagues. Some of the most popular DAMs used in education include Canvas, Google Drive, iCloud Drive, ioMoVo, and Microsoft OneDrive. Each of these systems has its own unique features that make it perfect for different purposes. For example, Canvas is ideal for creating and managing online course materials. Google Drive is great for storing large amounts of data, including photos and videos. iCloud Drive is perfect for keeping files synced between multiple devices. Microsoft OneDrive is great for storing files from different applications, such as Office 365 or Adobe Creative Suite. ioMoVo has the power not only to securely store digital assets but also to integrate up to eight different cloud storage systems so all your data can be managed and used in one place.

Types of DAM Solutions in the Education System

School asset management

There are five main types of DAM systems used in the education sector:

  • Content-based DAM focuses on managing digital content rather than files. It can index and search through all the content stored within the system, making it an ideal solution for libraries or educational institutions that need to archive and access many digital files.
  • File-based Systems are the simplest type of DAM system. They consist of a database that stores files and allows users to access them from different devices. File-based systems are often used to store student papers and assignments. It often includes features to manage metadata (information about the file), version control, and workflow.
  • Document-based Systems are similar to file-based systems, but instead of files, they store documents. Documents in a document-based system can include text files and Microsoft Word documents. Documents in a document-based system can also include embedded multimedia files.
  • Image-based Systems help teachers to create or import images into the DAM system. Images in an image-based system can be stored as JPEGs or PNGs. Image-based systems can also be used to store videos.
  • Video-based Systems allow teachers to create or import videos into their system for use with lessons. Videos in a video-based system can be stored as MPEGs or AVI files. Video-based systems can also be used to store presentations.
 Also Read: Digital Asset Management For Education & Public Institutions 


Digital asset management systems (DAMs) are becoming increasingly popular in the education sector as they make managing and tracking digital files easier. Not only does this allow instructors to keep track of their course materials more effectively, but it can also help to protect intellectual property rights. If you want to learn about DAM, book a consultation with one of our ioMoVo experts today to see how DAM can work for you.

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